SiteOwl

Why you don’t trust your security budget (And What You Can Do About It)

In the manufacturing industry, security leaders often struggle to trust their budget numbers due to the complex and evolving security landscape. With constantly emerging threats and ongoing supply chain challenges, it can be difficult to accurately forecast the resources required to effectively protect a facility

Additionally, some security leaders may lack a clear understanding of the value that security investments can provide to the organization’s overall well-being. As a result, budget planning can become a daunting and frustrating task that leaves security leaders feeling uncertain about their ability to adequately protect the business.

If you’re a manufacturing security leader, you know that a strong security program is not simply installing a few security tools and hoping for the best. Instead, it requires a robust approach to securing the entire manufacturing process and budgets that support it. 

Here are five reasons you don’t trust your budget and practical ways to gain the confidence you need to have a successful security budgeting process:

1. You're not aligning the security program with your organization's goals

As a security leader, it’s crucial to understand that your security investments must support your business objectives. Regardless of the vertical market, from healthcare to industrial manufacturing, your security strategy must align with your business goals. While this may seem like a no-brainer, many security leaders are unaware of how security fits into the broader organization or how to ensure it aligns with business goals.

In addition to ensuring that security is a key component of your organization’s business strategy, you won’t trust your security budget if you don’t understand how your internal budget processes and how it fits into the overall company budget. Everything from security requirements to the security equipment required to meet those requirements must be considered in your budget.

When budgeting for security, managers often make the mistake of focusing on the costs associated with tools and technology instead of the value of the tools and technology. Your team needs to focus on understanding how to use these tools to achieve your security program goals. 

Here’s a six-point approach that you can use to align your physical security program with your organization’s budget and business objectives:

  • Understand your organization’s business objectives: The next step is to understand your organization’s business objectives. What are the organization’s goals? What are the key priorities? Short-term and long-term goals? Once you understand your organization’s business objectives, you can start to develop a physical security program that supports those objectives.
  • Understand your organization’s budget: The first step is to understand your organization’s budget. How much money is available for security? What are the priorities for spending? Process for justifying budget increases?
  • Identify the security risks: Once you understand your organization’s budget and business objectives, you can start to identify vulnerabilities that could impact those objectives. This includes both internal and external risks. Internal risks are those that come from within the organization, such as employee errors or malicious insiders. External risks are those that come from outside the organization, such as unauthorized access or natural disasters.
  • Develop a cost-effective physical security program: Since no cost is always a factor, you need to develop a cost-effective physical security program. This means selecting security controls that are appropriate for the risks and that are within budget.
  • Communicate with senior management: It is important to communicate with senior management about your physical security program. This will help to ensure that you have the resources you need to implement and maintain your program.
  • Monitor and review your physical security program: Finally, you need to monitor and review the physical security infrastructure regularly. This will help you to ensure that your program is effective and that it is aligned with your organization’s budget and business objectives.

Imagine trying to do all of this with manual processes, spreadsheets, and whiteboards. It would be nearly impossible. Instead, you need to use a centralized security platform designed specifically for the security industry to help you manage and align your security programs with your business strategy.

2. Your budget is based on the wrong metrics

One of the main challenges in security budgeting is that it is often focused on a static set of outdated metrics by the time the budget is approved. Physical security is a fast-changing landscape, but without a clear picture of your security risk, inventory, and operational costs, it isn’t easy to accurately forecast the resources required to protect your facilities adequately.

Effective ways to address the issue of outdated metrics include: 

  • Reviewing today’s risk environment to determine whether your security measures are adequate. While some departments have the luxury of budgeting based on historical data, this is not an option for manufacturing security leaders since the risk landscape is constantly changing.
  • Regular reviews of your physical security plan to identify gaps in coverage and areas that need updating. The manufacturing sector is no stranger to change, and if your plan is not being regularly reviewed, it will quickly become outdated.
  • Inventory your facilities to determine what assets you have, their location, condition, warranty information, and any other relevant data. Without a clear understanding of your inventory, it is difficult to determine whether your budget is adequate to protect your assets. From video surveillance to access control systems, an accurate inventory is the first step to ensuring you are spending your budget on the right things.

By keeping these factors up-to-date, you will be better equipped to anticipate changes in your security environment and adjust your budget accordingly. Additionally, seeking input from other departments or external security experts may help gain a more comprehensive understanding of the security landscape.

Get the right metrics with SiteOwl

If you want to get the right metrics for your physical security budget, it’s important to consider all aspects of your physical security system and operations. SiteOwl can help you do just that with a comprehensive view of your entire security environment, including inventory, device-level service, and warranty information to plan changes, upgrades, and budgets.

3. You don’t have a clear picture of your security costs

Physical security systems are complex, with many interconnected components that must work together to ensure they perform their intended function; therefore, your security budget should account for maintenance, repairs, and replacement of all these components.

While the specific amount of physical security systems that a manufacturing facility has in place depends on many factors, such as the size of the facility and the types of products it produces, the average facility has a physical security footprint that includes:

  • Video surveillance: To monitor the facility for unauthorized access or activity. For budgeting purposes, it is important to note that the cost of video surveillance hardware and software varies considerably based on the number of cameras and the type of system used.
  • Access control: To control who has access to the facility and to specific areas within the facility. The typical life cost of an access control system varies depending on the size and complexity of the system, the type of access control devices used, and the cost of labor in the area where the system is installed. However, in general, the life cost of an access control system can range from $1,000 to $10,000 or more.
  • Intrusion detection: To detect unauthorized entry into the facility. When it comes to intrusion detection systems, the life cost of the system depends on the type of system and the number of sensors and other components used.
  • Physical barriers: Physical barriers, such as fences, walls, and gates, can be used to deter unauthorized access to the facility. They require the most capital investment and labor to install and maintain.

Imagine trying to manage all of these things with spreadsheets and manual paper-based processes?

Get the Most Out Of Your Security Investment

For manufacturers who want to ensure that they are getting the most out of their security investment, SiteOwl offers a comprehensive solution. By providing real-time visibility into your security environment, SiteOwl allows you to make informed decisions about your security budget. In addition, you can quickly inventory your security assets, track maintenance and repairs, and manage your security vendors. This streamlined approach to managing your security will save you time and money and give you peace of mind.

4. You don't have a plan to communicate security needs

Having a clear picture of your physical security infrastructure is critical, but if you’re not able to communicate that information effectively, your budget challenges are unlikely to be resolved. One way to ensure effective communication is to establish regular meetings between your security team and upper management. During these meetings, discuss your security goals and how your budget supports those goals.

Examples of data to support your physical security budget are:

 

  • A recent Risk Assessment. This information can be used to prioritize security investments and to develop a risk management plan.
  • Industry benchmarks. You can compare your organization’s security expenditure to other organizations in the same industry. This information can be used to ensure that you’re spending an appropriate amount on security.
  • Operational Report. A report that highlights opportunities for standardization and operational efficiencies to help reduce costs.
  • Infrastructure Report. An overview of your current physical security infrastructure and operational challenges. This can help you bring to light any areas that need improvement, special projects, and other opportunities.

Get a platform that helps you communicate your security vision

When it comes to managing your physical security budget, effective communication is key. Fortunately, SiteOwl offers a comprehensive solution that helps you consolidate all of your security data into a single dashboard. 

5. You don’t have the right tools to trust your budget

Trust is a byproduct of having the right systems in place to support your security program, systems, and procedures. Understanding your organization’s risk profile, business objectives, and internal culture is critical to developing an effective budget. However, without the right tools to track, manage, and maintain your security program, you’ll still have a hard time trusting your budget.

The right tools can help you build a bridge of trust between your operations and administrative teams so that you can work together to make the best decisions for your organization. Think of how confident you would be if you were able to:

  • Inventory all your system devices across multiple locations from a centralized platform.
  • Conduct system-wide audits to help you identify areas of improvement so you can optimize your budget and plan for the future.
  • Generate detailed reports of your devices, including warranty information, to plan for future hardware needs.
  • Share actionable data with leadership and stakeholders to prioritize and justify budget requests.
  • Stay on top of ongoing security system deployments and maintenance work in real-time to remain ready for any budgetary concerns.

SiteOwl delivers all of these features to empower you with the insights you need to take control of your security program. Once you have the right data at your fingertips, you’ll start looking forward to budget season, knowing that your security strategy is aligned and that your budget reflects your program’s value.

Conclusion

By taking a holistic approach to security, you’ll be able to better justify your budget and ensure that your investments align with the business’s overall strategy. But you can’t do this effectively without accurate, actionable, and timely data.

With SiteOwl, you can easily generate reports and use them to support data-driven decisions about your security budget. Whether you’re trying to prioritize spending, identify areas for improvement, or demonstrate the effectiveness of your security program to management, SiteOwl makes it easy to communicate your physical security needs.

The stakes are too high to allow your security budget to be up for debate, request a demo today and start taking control of your security budget with SiteOwl!

Related Posts

Streamline CTPAT Physical Security Compliance with SiteOwl!

Are you a part of the Customs Trade Partnership Against Terrorism (CTPAT) program or considering joining it? If so, you’re on the path to strengthening your supply chain security and reaping the rewards of a risk-based program. But there’s a crucial piece of the puzzle that can’t be overlooked—your physical security infrastructure. The SiteOwl CTPAT Infographic is designed to help you navigate the intricacies of CTPAT compliance with ease and confidence, this infographic is your gateway to complete visibility and control over your security infrastructure. From CTPAT Physical Security Requirements to Actionable Implementation Tips, this resource empowers you to ensure your physical security measures align seamlessly with CTPAT standards. 

CISA Insight: Bridging robust physical security and lifecycle management

In today’s interconnected world, the line between physical security and cybersecurity is increasingly blurred. This convergence has brought new challenges and complexities, particularly with protecting critical infrastructure. While Physical Security Convergence (PSC) has long been a topic of discussion, it’s now gaining momentum, shifting from theory to practical application. Highlighting this shift, a recent industry report indicates that 66% of physical security professionals aim to move their system management to the cloud by 2024. CISA, the Cybersecurity and Infrastructure Security Agency plays a crucial role in bridging the gap between robust physical security and effective lifecycle management. CISA offers a wealth of resources to support organizations in this endeavor, ranging from frameworks and guidelines to incident response and recovery tools. Table of Contents CISA’s Call for an Integrated Approach Strengthening Physical Security CISA’s Support for Strengthening Physical Security Enhancing Lifecycle Management CISA + SiteOwl = A winning formula! 1. CISA’s Call for an Integrated Approach CISA emphasizes that physical and cybersecurity are not siloed entities. Threats can exploit vulnerabilities in one domain to compromise the other. For instance, a physical breach could provide access to IT systems, while a cyberattack could manipulate physical equipment. To address this growing concern, CISA advocates for an integrated approach that considers both physical and cyber threats throughout the entire lifecycle of critical infrastructure, from design and construction to operation and maintenance. This includes implementing security measures that address both physical access control and cyber hygiene practices. 2. Strengthening Physical Security It’s one thing to emphize the importance of physical security, but it’s another to actually implement effective security measures. CISA recommends employing a layered defense strategy for physical security. This involves implementing multiple controls, such as: Perimeter security Access control systems Intrusion detection and prevention systems Video Surveillance cameras to deter, detect, and mitigate threats. The challenge for many physical security teams is that they may not have the necessary expertise to implement these controls, and that’s where CISA’s guidance comes in. 3. CISA’s Support for Strengthening Physical Security CISA provides a wealth of resources and assistance to help physical security teams of all sizes and across various sectors strengthen their defenses. Here are some specific ways CISA can help physical security teams overcome their expertise challenges: Guidance on selecting and implementing appropriate security controls: CISA’s resources help teams understand the different types of controls available and choose the ones best suited to their needs and threat landscape. Expertise and training: CISA’s training programs and technical assistance provide teams with the knowledge and skills needed to implement and manage effective physical security measures. Risk assessment and mitigation: CISA can help teams conduct risk assessments to identify potential vulnerabilities and develop mitigation plans to address them. Staying updated on evolving threats: CISA tracks the latest physical security threats and vulnerabilities and regularly updates its resources and guidance to help teams stay ahead of the curve. Keep in mind that physical security is an ongoing effort, and without a strong lifecycle management strategy, security teams are only one incident away from significant issues. 4. Enhancing Lifecycle Management Physical security is not a “set it and forget it” endeavor. It requires continuous effort and a robust lifecycle management strategy to truly be effective. Without such a strategy, even the most well-intentioned security teams can be vulnerable to significant gaps and weaknesses that could be exploited instantly. CISA encourages organizations to conduct regular risk assessments to identify and prioritize vulnerabilities across the entire lifecycle of their infrastructure. This helps allocate resources and implement appropriate security measures. A Strong Lifecycle Management Strategy Includes: Planning and Design: Integrating physical security considerations into the initial planning and design stages of infrastructure projects ensures a holistic approach from the outset. Implementation and Deployment: Implementing chosen security measures effectively and ensuring proper training and procedures are in place during deployment is crucial. Operation and Maintenance: Routine maintenance, patch management, and system updates are essential to keep your security infrastructure functioning properly and addressing vulnerabilities. Monitoring and Assessment: Continuously monitoring activity, conducting regular risk assessments, and analyzing operational data allows you to identify potential issues and adapt your security measures proactively. Incident Response and Recovery: Having a well-defined incident response plan and practicing recovery procedures helps minimize damage and downtime in case of a security breach or other incident. All of this can seem overwhelming, but there are many tools and resources available to help you develop a robust lifecycle. SiteOwl’s Lifecycle Series is a great resource for understanding each of these phases and how to effectively execute them into your security strategy. 5. CISA + SiteOwl = A winning formula! By leveraging CISA’s insights and resources, organizations can strengthen their physical security posture and improve their overall security strategy. However, since CISA is primarily an information-based program, security teams need a platform to design, manage, and maintain their physical security infrastructure and assets. SiteOwl’s award-winning platform empowers security teams to centrally and collaboratively design, manage, and maintain their physical security infrastructure. This means no more relying on spreadsheets or other manual processes. SiteOwl’s intuitive user interface and powerful features are changing the way security teams approach physical security management and putting an end to the traditional siloed approach. Ready to enhance your security strategy? Explore SiteOwl today!

Elevate Your Physical Security: An Actionable Guide to CISA’s Website

If you’re in the physical security field, there’s a good chance that you know about the Cybersecurity Infrastructure and Security Agency (CISA). However, what’s often overlooked is the invaluable support they offer to professionals who manage, operate, and maintain physical security systems. Considering the resources and tools that CISA provides, it’s vital physical security professionals become familiar with the agency’s impressive reach, including: 600+ partnerships with critical infrastructure owners and operators across the US. 500+ CISA employees dedicated to physical and cyber infrastructure security. 18,000+ stakeholders engaged in CISA exercises annually. 18,000+ stakeholders engaged in CISA Millions of users are reached through CISA’s cybersecurity awareness campaigns and resources. With this guide, you’ll learn how to harness the full potential of CISA’s resources and tools to elevate your physical security operations. Let’s get into it! Table of Contents CISA’s Role in Physical Security CISA’s website is a goldmine for security pros Navigating CISA’s Website like a Pro CISA Resources for Security Directors Leveraging CISA Resources for Effective Physical Security 1. CISA’s Role in Physical Security While cybersecurity might be its first name, the Cybersecurity and Infrastructure Security Agency (CISA) plays a crucial role in safeguarding the physical security of critical infrastructure and public spaces. Instead of thinking of CISA as just a cybersecurity agency, it’s helpful to imagine it as a two-sided shield, standing strong against a myriad of physical and cyber threats. CISA provides free tools, training, info, and more to help everyone prevent, protect, respond to, and deal with security issues, and yes, that includes physical security! The challenge is navigating the vast amount of information on their website and figuring out what you need. But as security professionals, we know that the best way to learn about something is to get your hands directly on it. 2. CISA’s website is a goldmine for security pros CISA’s website is brimming with free tools and resources designed to empower security professionals on every front. In this way, CISA is more like a command center, where cutting-edge technology and actionable knowledge combine to equip frontline defenders. While the cybersecurity side might seem dominant at first glance, there’s a hidden treasure trove waiting for those focused on the “physical half” of the shield. Here are some gems you can find: Publications: Dive into guides like “Physical Security Performance Goals for Faith-Based Communities” or the “K-12 School Security Guide” for actionable steps and recommendations. Best Practices: Learn from experienced professionals through curated documents like “ISC Best Practices for Planning and Managing Physical Security Resources.” Tools: Utilize resources like the “Unattended vs. Suspicious Item Postcard and Poster” to raise awareness and build protocols within your community. Stay Informed: Access the “Homeland Threat Assessment” and other reports to stay informed about evolving physical security threats and trends. Connect with CISA: Explore regional CISA resources and attend relevant events to engage with specialists and build professional networks. CISA’s website is like a treasure chest filled with information, but without a handy filter, it can quickly turn into a noisy attic. 3. Navigating CISA’s Website like a Pro Navigating CISA’s treasure trove of resources can be daunting, but fear not because, with a few pro tips and tricks, you’ll navigate the website like a seasoned CISA champion in no time. Here are five practical steps to navigate CISA’s website effectively:  Know Your Quest Before diving headfirst, take a moment to define your objectives. Are you seeking intel on the latest security threats? Maybe you’re searching for best practices to secure your critical infrastructure. Knowing your target will help you zero in on the most relevant resources.  Chart Your Course CISA’s website is vast, so a roadmap is essential. Utilize the handy navigation bar at the top to explore key sections like “Topics,” “Resources,” and “Events.” Each section unfolds a treasure chest of subcategories, so refine your search as you delve deeper. Leverage the Search Bar Sometimes, the most efficient path is a straight line. The search bar at the top right corner is your trusty map and compass. Type in keywords or specific resource names, and CISA will point you directly to your destination.  Befriend the Filters Many sections offer handy filtering options to narrow down your search. Refine your results by date, topic, format, or audience to curate a list that’s laser-focused on your needs. Bookmark Your Treasures Stumbled upon a goldmine of information? Don’t let it get lost in the digital abyss! Bookmark valuable pages, reports, or tools for quick and easy access later.Bonus Pro Tip: CISA offers a handy “My Toolkit” feature where you can save and organize your favorite resources for future reference. 4. CISA Resources for Security Directors Now that we have a good grasp on CISA and its powerful website let’s get into the nuts and bolts of how it can be a valuable resource for security directors. Security directors know firsthand the value of having access to actionable information. In their roles, they often oversee multiple sites, and in a landscape where threats are ever-evolving, staying ahead is paramount. CISA understands the challenges faced by security directors and works diligently to provide them with the tools, knowledge, and expertise they need to succeed. If you’re a security director, manager, or coordinator, you owe it to yourself and your organization to know about CISA’s resources, programs, and initiatives Here are some key ways CISA can empower security directors: Identify Vulnerabilities: Leverage CISA’s publications and best practices guides to conduct comprehensive risk assessments, pinpointing potential security weaknesses in your organization’s infrastructure, policies, and procedures. Tailored Mitigation Strategies: Utilize CISA’s tools and guidance to develop and implement targeted mitigation strategies addressing identified vulnerabilities. This could involve deploying specific tools, enhancing physical security measures, or implementing new training programs for staff. Stay Ahead of the Curve: Regularly consult CISA’s threat intelligence reports and advisories to stay informed about evolving threats and adapt your mitigation strategies accordingly. While CISA’s website is a powerful tool, remember it’s just one piece of the puzzle. Security directors

Physical Security Playbook 101-What is it and Why You Need One

Ever wondered what makes an effective physical security playbook? With 88% of U.S. businesses now experiencing more physical security threats, the stakes are too high to operate your physical security program reactively. A well-crafted physical security playbook can proactively address these challenges and strengthen your security posture. In this article, we explore physical security playbooks and how they improve teamwork, vendor collaboration, and continuous improvement. Table of Contents What is a physical security playbook? Why is a playbook essential for your security team? What makes a good physical security playbook? How do you ensure your playbook meets your team’s needs? The Essential Physical Security Playbook 1.What is a physical security playbook? A  physical security playbook is a comprehensive guide outlining the steps, protocols, and best practices for designing, deploying, and managing a successful physical security program. Think of it as your trusty guide for regular operations, collaborating with vendors, and maintaining consistency throughout your physical security infrastructure. But a playbook is more than just a collection of rules; it’s a powerful framework for building and maintaining a robust security posture. It’s a roadmap for protecting your infrastructure and assets, with defined strategies and procedures for every step of the way. There are many benefits to developing a well-defined physical security playbook. Rapid and efficient response: The playbook allows your team to react quickly and efficiently, minimizing service disruptions and data loss risks. Optimized communication: Clear communication protocols and designated channels ensure timely and accurate information exchange, reducing confusion and maintaining control. Reduced risk of error: Pre-defined procedures and contingency plans guide decision-making, minimizing the likelihood of human error and costly mistakes. Improved confidence and preparedness: Your team operates with confidence knowing they have a reliable guide and support system in place. 2. Why is a playbook essential for your security team? Security teams across organizations, regardless of size or industry, benefit immensely from having a playbook in place. Beyond the obvious benefit of having a single source of truth for security policies and procedures, a physical security playbook can help guide your security team in all aspects of their daily operations. But like most things in security, the value of a tool is best understood by seeing how it’s used. Let’s say you’re responsible for physical security at a large manufacturing company producing critical components for various industries, with multiple facilities across regions, each presenting unique security challenges. Here’s how a security playbook can streamline your operations: Without a playbook With a playbook Security practices vary widely: Each facility follows its security protocols, leading to inconsistency and potential vulnerabilities. Standardized security: The playbook provides consistent security protocols for all facilities, ensuring a unified and robust security posture. Emergency response confusion: In the event of an incident, different sites react differently, causing confusion and delays.  Efficient emergency response: With predefined procedures, all sites respond cohesively, minimizing confusion and improving incident resolution time. Vendor collaboration issues: The company collaborates with various security vendors, but without standardized procedures, communication with vendors is often disjointed. Streamlined vendor collaboration: The playbook outlines vendor communication protocols, ensuring smoother interactions and quicker issue resolution. Training gaps: New security personnel struggle to adapt quickly because there’s no centralized training resource. Effective training: New hires receive comprehensive training based on the playbook, enabling them to integrate seamlessly into the security team.. 3. What makes a good physical security playbook? A good security playbook strikes a delicate balance between effectiveness and practicality. It should offer a structured and prioritized approach without becoming overly complex to implement. Here are three essential elements to keep in mind when creating or updating your security playbook: Comprehensive Guidance: Your physical security playbook should offer detailed steps, protocols, and best practices, encompassing everything from general expectations to testing and commissioning procedures. Vendor Collaboration: If you work with security vendors, the playbook ensures that all parties are on the same page. It sets expectations and communication protocols, promoting effective partnerships. Continuous Improvement: A good playbook is a living document that evolves with the changing security landscape. It should be regularly reviewed and updated to incorporate new challenges and emerging best practices. However, without teamwork and commitment, a playbook may end up as nothing more than another file on a shelf or drive. Effective teamwork is a crucial element of a robust physical security playbook. 4. How do you ensure your playbook meets your team’s needs? Making sure your playbook meets your team’s needs requires a proactive and iterative approach. It’s important to engage team members at all levels to understand their challenges, needs, and information gaps. Get individual and group feedback through interviews and surveys. Ask targeted questions about: Challenges: What are their biggest frustrations or concerns regarding current security procedures? Needs: What information or resources would make their jobs easier and more effective? Gaps: Are there any areas where the current procedures are unclear, confusing, or incomplete? Observing workflows and processes is also critical to identify any roadblocks or areas where the playbook could provide better guidance. The process can be quite a rabbit hole, so using proven models and frameworks is important to help structure your analysis. 5. The Essential Physical Security Playbook Crafting a playbook can be a challenging endeavor, especially when you consider all the variables like site policies, team and vendor coordination. But it’s also a rewarding one, knowing that you’re building a roadmap to a more secure future for your organization. SiteOwl simplifies the challenging task of creating a physical security playbook by offering a customizable template that allows you to tailor it to your organization’s specific needs. This playbook template comprehensively covers a wide range of aspects, providing guidelines and best practices for your security team’s functioning, including: Project Planning Excellence: Steps to efficiently design and execute security projects. Advanced Communication Protocols: Ensuring seamless interaction among teams and stakeholders. Responsibility Matrix Framework: Clear role definitions to enhance team coordination. Vendor-Client Collaboration: Strategies for fostering effective partnerships in security projects. Maintenance and Evolution: Guidelines for the long-term upkeep and